Integrum’s new global reporting function allows organisations to automate the consolidation of data from site / region / country / global all with associated workflow, providing an almost immediate payback.
With user-definable, easily configurable workflow and form builder, the global reporting function allows regular (i.e. monthly and quarterly) data from OHS, environment, quality, sustainability, etc, to be automatically consolidated and rolled up from underlying source data (incidents, injuries, LTIs and claims, etc.) into monthly consolidated reports, together with manager comments for up to 10 levels within an organisation to board level.
Automated notifications generated on the first of each month send emails with links to the draft monthly data report for managers to review, add comments and approve for the next level of review.
The system allows user-defined time periods for review, approval and consolidation to the next level, with provision for comments. The process is repeated at each level of management reporting until consolidation (including comments) reports are carried through to board level in user-definable prepared report formats.
This can also include third-party data, allowing contractor organisations to participate in the workflow and submission of data into the system, with complete IT security.
Where the underlying source incident data is not currently captured by the Integrum system, the automated export function allows data to be exported directly from MS Excel format into the Integrum system. .
Integrum has been working with a confidential major global client to deliver the global reporting system to over 130 sites and projects in four countries (Australia, New Zealand, the US and the UK). It also includes 4,000 contractor organisations globally whereby each contractor can access the system with self-registration to submit their data to be included and rolled up into the reporting workflow.
The project involves many users across numerous time zones with real-time access to consolidate, roll up and report on key performance measures.
According to Beven Schwaiger, Integrum global sales and marketing, “The client selected Integrum after a global wide search of suitable software, whereby Integrum was the closest matched software provider that could deliver this type of functionality given the existing nature of Integrum’s incident management and reporting systems.
The benefits of the global reporting function are widespread and immediate upon deployment. We know from our work with large and medium-sized organisations that enormous time and resources are taken with gathering and consolidating monthly reporting from operations including data from third parties/contractors. This applies for HSE, quality, carbon/greenhouse management, security, risk management, and so forth.
To have a web-based fully secure system to allow capture of monthly data, and automatically consolidate from each site, whether it is data that is being captured by the Integrum incident system or by spreadsheet, (migration of spreadsheet data is automated). All the end-user needs is a web browser and access to the Internet.”
The Integrum global reporting function is provided as standard with the Integrum risk and compliance software system and contains dashboard report views.